Get clean books, real margins, and a clear plan for growth - without hiring a full-time finance team.
Accounting & controllership for SEO and digital agencies.
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Done-for-you bookkeeping, controllership, and CFO support for agencies that are serious about scaling.
You’re great at winning clients. Your numbers? Not so much.
Most agencies we meet look like this behind the scenes:
Revenue looks good, but cash is all over the place
No one can say which retainers are actually profitable
QuickBooks is technically “set up”, but the reports are useless
Tax time = stress, guessing, and surprise bills
The owner is the unofficial finance department on top of everything else
You don’t need more spreadsheets.
You need a finance function that matches the business you’re actually running.
What we do (in plain English)
We act as your finance team - from basic bookkeeping to full controllership and CFO support.
1. Bookkeeping that actually makes sense
Month-end close, reconciliations, categorizing, and cleanup - all tailored to how agencies really work (retainers, projects, contractors, tools). Your numbers stop being a mess and start being reliable.
2. Controllership for growing agencies
It all begins with an idea. Maybe you want to launch a business. Maybe you want to turn a hobby into something more. Or maybe you have a creative project to share with the world. Whatever it is, the way you tell your story online can make all the difference.
3. CFO-style strategy, without the full-time hire
Pricing, profitability, cash planning, “can we hire?” questions, owner pay, tax strategy coordination — the high-level thinking most agencies wish they had, at a fraction of the cost.
Built for SEO and digital marketing agencies
We specialize in agencies because we know the patterns:
Monthly retainers + project spikes
Contractor-heavy delivery models
Tools everywhere: SEO, PPC, reporting, PM, you name it
Owners stuck between sales, delivery, and “oh yeah, the books”
If you’re an SEO, PPC, content, or full-service digital shop doing roughly $500k - $10M+ in annual revenue and you’re feeling growing pains around money and operations, that’s our sweet spot.
How it works
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We review your current setup - books, reports, tools, and pain points. You walk away with a short list of what’s working and what’s not.
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We clean up the mess, organize your chart of accounts, get month closes running smoothly, and build the core reports you actually need.
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Depending on your size, we act as your bookkeeper, controller, and/or CFO - keeping you on top of cash, margin, and strategy every month.
What you actually get out of this
Clear monthly numbers you can read in under 10 minutes
A real sense of which clients and services are actually profitable
Pricing and hiring decisions based on data, not gut feeling
Clean, organized books that your CPA will love
A plan for owner pay, taxes, and profit — instead of yearly surprises
In short: less chaos, more control, and better margins.
About
The Remote Controllers was started by Grayson Wolcott after years of cleaning up messy financial systems and helping owners understand what their numbers were really saying.
I don’t just “do bookkeeping.” I help agency owners:
Translate messy numbers into clear decisions
Convert outstanding invoices into cash
Build systems that don’t fall apart as they grow
Finally feel like someone has the financial side handled
You bring the marketing expertise.
I bring the finance brain so you don’t have to be the controller and the founder.
As a lifelong Midwesterner, I live in the Greater St. Louis area near my alma mater, Lindenwood University (St. Charles, MO).
The seed of what became The Remote Controllers started in 2020 when I was working as a part-time bookkeeper while working full-time in non-profit. The Remote Controllers became my full-time effort in 2023 and has grown to be my passion.
I love working with digital agency owners because they share my enthusiasm for entrepreneurship, ambition, flexibility, and modern solutions to modern problems.
Nate Saienni, Engine
"Grayson has been a fantastic partner in managing my consultancy's books and financials as we've grown. He's been an asset to us beyond just helping us manage invoicing and contractor payments, implementing systems, and providing insights on financial health. Over the years, as our business has evolved, Grayson helped us understand the financial implications of these shifts and navigate paths forward. I can confidently say he's been a key player in getting to where we are today, and I can't recommend him enough."
Ready to make your numbers make sense?
If you’re running an SEO or digital agency you’re tired of guessing about cash, profit, and pricing, let’s look at it together.
One call. No pressure. Just clarity.
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